Human Factor is seeking, on behalf of a client, a well-established and growing pharmaceutical company, a highly organized and proactive People, Communications & Office Coordinator to join the HR team.

This is a diverse and hands-on role for someone who enjoys working across internal communications, employee experience, office & facilities coordination and executive support.

Key Responsibilities

Internal Communications & Employee Experience

Create and coordinate internal communications, including announcements, newsletters, employee updates and company-wide communications.
Write, edit and prepare engaging content for internal audiences, ensuring clear and consistent communication.
Support internal events, employee engagement initiatives and activities that strengthen company culture.
Help ensure employees and teams are informed, connected and engaged.
Contribute to initiatives that enhance the overall employee experience.

Onboarding & People Support

Coordinate the end-to-end onboarding experience for new employees, from pre-boarding and documentation to equipment, welcome activities and first-week follow-up.
Act as a key point of contact for new joiners, helping them navigate their first days within the company.
Coordinate with HR and relevant internal teams to ensure everything is ready before a new employee joins.
Support day-to-day People/HR activities and initiatives as part of the HR team.
Maintain a high level of confidentiality and professionalism when handling employee-related information.

Office & Facilities Management

Coordinate the smooth day-to-day operation of the office and workplace.
Manage office supplies, procurement and administrative requirements.
Coordinate external suppliers, service providers and facilities-related activities.
Follow up on maintenance, office services and workplace needs.
Support the organization and coordination of office events, meetings and employee activities.
Help create a well-organized, welcoming and functional workplace environment.
Support company vehicle administration and other office-related operational matters, where required.

Executive Support

Provide day-to-day administrative and organizational support to the Deputy CEO.
Manage calendar, meetings, appointments and scheduling.
Coordinate meetings and ensure appropriate follow-up on action points.
Act as a point of contact between the Deputy CEO and internal and external stakeholders.

Requirements

Bachelor's degree in HR, Business Administration, or a related field.
3+ years of experience in HR administration, office management, or executive support.
Excellent command of Greek and English, written and spoken.
Advanced MS Office skills (Outlook, Excel, Word).
Strong organizational skills and the ability to manage multiple priorities.
Discretion and professionalism when handling confidential information.
A proactive, service-minded attitude and comfort working with senior leadership.

What the Company Offers

Competitive salary package.
Performance-based bonus.
Private medical insurance.
Preferential rates at the company restaurant.
Gym membership discounts.
Direct exposure to senior leadership and room to grow within a growing organization.

Are you Interested?

Send your CV in confidence to Human Factor. All applications are treated with strict confidentiality.